Administrator

Administrator

Marcia Brady Tucker Foundation, Easton, Maryland (remote)

The Moran Company is pleased to partner with the Marcia Brady Tucker Foundation to recruit the organization's Administrator. The Marcia Brady Tucker Foundation (MBTF) is a private family foundation established to carry on the philanthropic legacy of Marcia Brady Tucker. Rooted in a longstanding family commitment to charitable giving, the Foundation brings together multiple generations to support organizations aligned with its mission of giving back. The Foundation manages approximately $14 million in assets and awards roughly $500,000 in grants each year.

Position Summary

The Marcia Brady Tucker Foundation seeks an organized, personable Administrator with strong communication skills to provide the day-to-day administrative, financial, and logistical support that allows this volunteer-led family foundation to operate smoothly. This is a half-time salaried position and the Foundation's only employee. Reporting to the President and working closely with the Directors, committees, and Members, the Administrator serves as the Foundation's central point of coordination.

Responsibilities

• Administration and Coordination
• Support the President, Board, and committees, and manage the Foundation's records, calendar, and deadlines.

• Grants and Financial Administration
• Administer the Foundation's grantmaking across its board grant cycles and member-match program, processing grants from approval through payment.
• Manage the Foundation's budget and accounts, track expenditures, and maintain accurate financial records, preparing clear, timely financial reporting for the Treasurer and Board.
• Coordinate with the Foundation's accountant on tax filings and financial statements and help safeguard the Foundation's financial controls and compliance.

• Meeting and Event Coordination
• Plan and manage the Foundation's two annual meetings, including venue selection, logistics, and on-site coordination. The Administrator will travel to these meetings (typically Wednesday-Sunday trips).
• Build and maintain reliable vendor and venue relationships, ensuring continuity from year to year.

• Communication and Member Relations
• Communicate clearly and professionally with Members, Directors, and grantees.
• Support a multigenerational membership with varied backgrounds and preferences, handling all communication with discretion and confidentiality.

• Technology, Website, and Records Management
• Advance the Foundation's technology, website, and record-keeping, modernizing administrative processes while continuing to support Members who prefer traditional methods.
• Maintain accurate, well-organized records, including governing documents and the membership directory.

Professional Qualifications and Experience

• Bachelor's degree, or equivalent combination of education and demonstrated professional experience.
• Minimum of 5 years of progressively responsible administrative, nonprofit, or financial/operations experience, ideally including work with a foundation, family philanthropy, or membership organization.
• Working knowledge of basic accounting, bookkeeping, and payroll processing, with experience in budget tracking and the accurate processing of grants, payments, and expense documentation.
• Ability to read tax returns and audited financial statements for both the Foundation and its 501(c)(3) grantees, with familiarity with investment reporting and the language of asset management.
• Familiarity with the regulatory environment for private foundations, or the demonstrated capacity to come up to speed quickly with the support of professional advisors.
• Strong proficiency with technology, including databases, spreadsheets, document-management systems, standard office software, and website support or coordination.
• Excellent written and verbal communication skills. The ability to communicate clearly and professionally with Board Members, grantees, and other stakeholders is a must.

Personal Characteristics and Attributes

• Self-directed and organized, with the ability to manage concurrent priorities and meet deadlines without close supervision.
• Calm, discreet, and resilient under pressure.
• An excellent communicator, able to bring an appropriate sense of humor to the work.
• Willing to listen and learn, with respect for the Foundation's history and the perspectives of its members.
• Willing to travel twice annually and be available evenings/weekends during the two peak annual cycles.

Statement of Non-Discrimination

The Foundation is an Equal Opportunity Employer.

Compensation

The Foundation offers an annual salary of $50,000 to $55,000 for this half-time position, commensurate with experience and qualifications. The position is performed remotely, with travel required for the Foundation's two annual meetings. The Foundation reimburses travel expenses and ordinary business costs, including office supplies, software, and continuing education.

Application Process

The search for the Marcia Brady Tucker Foundation Administrator is being conducted by The Moran Company. To apply, please submit a cover letter and resume electronically, via the secure online portal. The cover letter should describe the applicant's relevant qualifications and experience and explain how they align with the Foundation's needs.