Associate Registrar

Associate Registrar

LC State invites applications for the position of Associate Registrar.

Salary and rank based on experience and qualifications: $55,000 - $58,000

Degree Required: Master's Degree from a regionally accredited college/university OR a Bachelor's Degree with significant years in registrar or financial aid higher education.

Required Qualifications:

• Experience working in an office setting, excellent communication and customer service skills
• Ability to organize resources, multi-task, establish priorities, and meet deadlines
• Ability to work independently and cooperatively on multiple projects with a high degree of accuracy and attention to detail
• Proficient in Microsoft Office programs, specifically Excel, strong computer skills, and ability to navigate exporting and organizing reports

Preferred Qualifications:

• Experience working in a Registrar & Records Office or Financial Aid Office in higher education
• Experience working with college athletics, preferably NAIA
• Experience with Student Information System (SIS) used to collect, store, manage, and interpret data from student records and activities

Responsibilities:

Athletic Eligibility

• Review and enter relevant academic data on all eligibility rosters
• Collaborate with the faculty athletic representative and Athletics Department to process timely submission of rosters and other information to the NAIA
• Review transfer transcripts for all athletes to determine the credits to be applied toward eligibility
• Complete all scholar athlete nomination forms for both individual and team submissions

Graduation

• Update graduation applications on an annual basis
• Review graduation applications and degree audits
• Conduct final graduation checks and award degrees
• Oversee the diploma print list, production, and mailing of diplomas and diploma covers after each semester
• Serve on the commencement committee and assist the Provost's Office with commencement
• Organize and assist with commencement day event
• Monitor graduation inventory (diploma covers, paper, cords, etc.) and order as needed

Enrollment Reporting

• Submit timely enrollment reports throughout the academic year to the National Student Clearinghouse
• Verify information is submitted correctly to the National Student Loan Data System (NSLDS)
• Work directly with the Financial Aid Office to ensure accuracy of student data

General Responsibilities

• Oversee student communication, review, and update every year
• Review and update Registrar & Records procedures. Update inventory list yearly
• Oversee course substitutions with transcript evaluators
• Process a wide variety of office forms such as add/drop, withdrawals, PIFs
• Other duties as assigned to assist faculty/staff/students in a broad range of services in the Warrior OneStop

Additional duties include direct and indirect activities to support recruitment and retention of students.

Application Procedure: Please upload all of the following documents or your application may not be considered for review.

• Cover Letter/Letter of Interest
• Resume/Curriculum Vitae
• Contact Information or Letters for three (3) Professional References
• Unofficial Transcripts (Official Transcripts requested upon hire)

This position is open until filled; however, applications received on or before August 8, 2026, will receive first consideration. Position will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/VETS employer.