Chief of Staff to the Borough Commissioner

Chief of Staff to the Borough Commissioner

Department: BK BORO COMMISSIONER

Location: Brooklyn

Salary: $105,000.00 $110,000.00

Job Description

Only open to current full-time annually paid Parks employees. Major Responsibilities include: Under the direction of the Borough Commissioner, with wide latitude for independent initiative and judgment, perform responsible work on behalf of the borough administration. Represent the Commissioner at Agency and external meetings. Plan, schedule, obtain approvals for, and oversee special events such as groundbreaking ceremonies, ribbon cuttings, photo ops, community and elected official forums and other events. Supervise the Commissioner's administrative staff and coordinate the day-to-day operations of the office. Coordinate and manage the borough's capital projects, including liaising with the Capital and Planning divisions, conducting needs assessments and long-range planning and organizing and leading community input meetings. Communicate new needs requests to community boards and elected officials. Communicate with stakeholders throughout the capital process. Assist in private fundraising and other funding initiatives including coordinating grants. Serve as a liaison to the Commissioner's office, other Parks divisions, and city, state and federal agencies. Collaborate with elected officials, community boards, civic associations, non-profit organizations, and other constituent groups on park-related matters. Promote the Agency and the borough's park programs and projects. Develop new "friends of" groups and enhance existing groups while working collaboratively with Partnerships for Parks staff. Oversee special event and ballfield permits, coordinate public art installations, and plan and execute borough-wide events. Manage the borough's correspondence and respond to constituent inquiries. Oversee the completion of complex projects. Prepare briefings, compile data, produce reports and track projects for the borough. Work Location: Litchfield Villa, Brooklyn

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 2. An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 3. A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty; or 4. Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Preferred Skills

1. Excellent writing, administrative, organizational and communication skills. 2. Thorough understanding of capital system. 3. Experience handling sensitive and confidential matters. 4. Ability to anticipate and respond to unexpected or difficult situations. 5. Proven track record of working autonomously as well as taking direction when needed. 6. Effective delegation and management skills. 7. Strong familiarity with New York City government and the Parks Department. 8. Proficiency in Microsoft Word, Excel, PowerPoint and Access. 9. Valid New York State driver license.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website.

Residency Requirement

Residency in New York City, Nassau, Orange, Rockland, Suffolk, Putnam or Westchester counties required for employees with over two years of city service. New York City residency required within 90 days of hire for all other candidates.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic.