Community Change - Director of the Executive Office

Director of the Executive Office

The Director of the Executive Office is a high-trust role responsible for ensuring the smooth, coherent, and strategic functioning of Community Change's executive office. This role serves as the strategic operational center for the Co-Presidents and Managing Director, overseeing scheduling, communication, logistics and internal coordination across the executive office. The Director's most important role is to leverage the time, focus, and effectiveness of Community Change's Co-Presidents and Managing Director in service to the organization's strategic priorities and goals. The ideal candidate brings deep experience in strategic senior executive support, rigorous operational discipline, and finds genuine satisfaction in making leaders and organizations more effective. This is a role for someone with exceptional judgment, emotional intelligence and the ability to bring order to complexity in a high-stakes political and civic environment. This role reports to the Managing Director and operates in close daily partnership with the Co-Presidents and Managing Director, functioning as a single point of operational coordination across the executive office while maintaining the confidence of each principal.

Responsibilities

Executive Operations and Rhythm (60%)

Serve as the primary point of integration across the executive office, ensuring the three principals'priorities and schedules are aligned and reflect organizational goals

Oversee scheduling, travel, and logistics across all three principal schedules, ensuring alignment and coordination, anticipating conflicts and deficiencies before they become problems

Manage the flow of information, requests, and correspondence across the executive office, ensuring appropriate prioritization, routing, and response on behalf of all three principals

Track deliverables, deadlines, and commitments on behalf of principals, maintaining systems that ensure timely follow-through and accountability

Lead meeting and engagement preparation for executive principals, including developing briefing materials, talking points, and background documentation

Exercise sound judgment as a key point of contact for internal and external stakeholders seeking access to executive leadership, managing prioritization and routing

Internal Coordination and Communication (20%)

Serve as the connective tissue between the executive office and the broader organization; ensure executive decisions are translated into clear, operational follow up steps

Coordinate with the senior staff on matters requiring executive involvement or decision-making, ensuring nothing falls through the cracks

Manage executive office participation in internal meetings, retreats, and all-staff events, including preparation, logistics, and follow-up

Draft, edit, and manage executive correspondence and communications for internal audiences, in alignment with organizational priorities

Coordinate with the Communications, External Affairs, and Policy teams to ensure consistent messaging and aligned positioning for the Co-Presidents' and Managing Director's external engagements

Strategic and Administrative Support (20%)

Support the Managing Director in overseeing the executive office budget, vendor relationships, and administrative infrastructure

Identify inefficiencies in executive operations and then develop and implement solutions

Qualifications

Minimum Requirements

7+ years of progressively responsible experience in executive administration, chief of staff functions, or senior operational roles in complex organizations

Demonstrated experience directly supporting C-suite or equivalent senior leadership in a fast-paced environment

Experience managing or mentoring staff, with a track record of leading high-performing teams

Exceptional organizational and project management skills with rigorous attention to detail

Strong written and verbal communication skills, including experience drafting executive-level correspondence

High degree of discretion, trustworthiness, and political judgment; comfort operating with sensitive and confidential information

Proven ability to lead through change and ambiguity; unflappable in stressful situations and able to operate with flexibility

Proficiency with office productivity and scheduling tools

Preferred Qualifications

Experience in philanthropic, political, or complex nonprofit, advocacy, or movement-building organizations, particularly those with multi-entity or multi-stakeholder structures

Familiarity with board governance practices and nonprofit compliance requirements

Experience supporting organizations through periods of growth, transition, or structural change

Salary & Benefits: Annual salary of $140,000 - $160,000. Community Change also offers an excellent benefits package, which includes 4 weeks of annual paid vacation; additional paid holiday leave between December 24 and January 1 and a Summer break the week of July 4th; 8% employer contribution to retirement account after six months of employment (and 3% employer contribution for the first 6 months); and a choice of generous health insurance plans.