Diversity and Inclusion Project Coordinator

Diversity and Inclusion Project Coordinator

Job Location: Menlo Park, CA

Job Duration: 6 months

Responsibilities:

• Diversity Referral Bashes / Recruiting Events
• Setting up time with planning team + taking notes
• Booking room or space for event
• Coordinating + ordering catering
• Ordering swag
• Managing budgets
• Ensuring referral roles are outlined in a slide deck (to be shown at event)
• Setting up retro event with team
• Candidate Engagement
• Setting up planning team meetings, training for managers, meeting note captures, shareouts/communications
• Interview Experience Q+As
• PM/SWE
• Coordinate times / dates for various facilitator sets
• Schedule Q+A sessions:
• Book rooms + hold times on their cals
• Set up advanced bluejeans line
• Create splash page for candidates
• Share splash page with recruiters
• Follow-up with recruiters 1 week before event with update on RSVPs (ask for additional push, if need)
• Day-of tasks:
• Send reminder to candidates
• Set up AV 15 mins before kickoff
• Monitor AV throughout session
• Send thank you + survey
• Coaching Circles (URM + Women)
• Set up manager trainings
• Set up 1:1s for Hannah + each leader
• Pull together all circle summaries from each leader
• Pull together list of all participants
• Work with each leader to identify times / dates for 6 sessions
• Set up monthly syncs with leaders
• Schedule program retrospective
• Connect Up
• Set up pod team meetings + take notes
• Set up trainings for leaders
• Track program progress
• Set up check-ins with leaders
• Set up program retrospective
• Focus Groups
• Set up pod team meetings + take notes
• Schedule + book rooms across all offices for Focus Group sessions
• Set up follow-up meeting with pod team
• Send thank you notes + gift cards to each participant
• Diversity Learning + Development
• Set up + take notes in strategy meeting with L+D partners
• Work with L+D team to set up intact sessions (as needed)
• Work with people data team to pull data (as needed)
• Set up Sustainably Offsite for team to beta test (or new Inclusion offsite for managers)

Skills:

• Strong communication skills with ability to parse what context to share with a given audience
• Able to develop and adopt nuanced organization systems
• Process oriented; quick to pick up on systems + develop them further
• Able to problem solve on the fly
• Experienced with Dropbox
• Proficient with Microsoft Office
• Closely follows directions and works within established guidelines
• Maintains positive attitude in the face of rapidly shifting priorities and occasional ambiguity
• Focused on details, while still keeping overall context in mind
• Brings creativity + energy to projects / challenges
• Passionate about diversity + inclusion, resilient and empathetic