Division Operations Manager and Executive Support, Institutional Advancement

Division Operations Manager and Executive Support, Institutional Advancement

The Division Operations Manager and Executive Support role is responsible for providing wrap-around operational management and executive support for the Institutional Advancement division and the Bellevue College Foundation (BCF).

The Director of Operations serves as the functional backbone of the division and provides data-informed and procedural support as well as counsel, instruction, and direction to the division leadership group in areas such as strategic planning, budgeting, and human resources.

This position is also responsible for managing multiple operational aspects of the Foundation Board interaction and management and providing executive support to the Vice President of Institutional Advancement/Executive Director of the Foundation. In addition, this role has a lead responsibility in supporting and managing activities of the Foundation Board of Directors in accordance with its Bylaws and other governing documents.

Primary responsibilities include utilizing best practices in operational management for the division, acting as the primary point of contact and executive support to the Vice President of Institutional Advancement and the Foundation Board of Directors, managing policy and procedural changes, and supervising the Institutional Advancement office support staff and student employees as appropriate. This position will have responsibility for coverage of other supervisor duties during absences as needed, such as representing leadership at meetings and events and handling payroll and human resources issues.

Minimum Qualifications:

• Bachelor's degree in a related field. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.
• Three (3) years of executive administrative support experience or similar experience
• Experience managing complex operating budgets
• Experience with Smartsheet and/or other project management tools
• Experience evaluating and assessing data to inform business decisions
• Proficient use computers and software applications, such as, SharePoint, WordPress, and Microsoft Office 365, with advanced experience in MS Excel, especially using complex calculation and function features
• Ability to exercise independent judgment, decision making, discretion, and confidentiality
• Demonstrated effective skills in time and conflict management, organizing workflows, and implementing policies and procedures
• Demonstrated ability to work independently while successfully directing and completing multiple projects while meeting deadlines
• Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment
• Effective written, verbal, and interpersonal and communication skills

Preferred Qualifications:

• Experience working in higher education
• Knowledge of scholarship or financial aid processes
• Knowledge of fundraising and performance metrics
• Proficiency in a CRM (customer relations management) system, such as Raisers Edge
• Familiarity with state and federal compliance requirements for scholarships and grants
• Proficiency in database management or similar administrative tools
• Familiarity with the Washington Community & Technical College system.

Conditions of Employment:

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Sexual Misconduct and Background Check:

Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080.

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Reference Check:

Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

Other Information:

This position is NOT eligible for relocation allowance.

This position is NOT eligible for sponsorship for employment-based visa.

How To Apply:

Applications received by 12/05/2025 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional documents will not be reviewed.) Please review https://www.bellevuecollege.edu/work-at-bellevue/applying-for-jobs-tips/ before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:

Attach a Cover Letter (min 1 pg., max 2 pgs.)

Attach a Resume

Complete Job Questionnaires

Contact:

If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at [email protected]

EEO Statement:

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at https://www.bellevuecollege.edu/policies/. The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126.

Applicants with disabilities who require assistance with the recruitment process may contact [email protected].

To apply, visit https://apptrkr.com/6726090