Facilities Coordinator

The Sage Group San Francisco, CA Posted 1 days ago
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Facilities Coordinator Contract

On behalf of our client, we are hiring a seasoned and passionate Facilities Coordinator. If you love creating spaces where your colleagues can focus, collaborate, and do their best work, you might be a great fit for this role! We have a strong in-person presence, so we really care that our office is a place where staff feel welcome and supported!

Responsibilities:

  • Vendor Management and Coordination
  • Coordinating with and managing vendors who handle day-to-day operations and maintenance of our office buildings, such as deliveries, office supplies and daily janitorial services
  • Partnering with the extended Facilities team to keep the buildings running smoothly and to provide a safe, functional and comfortable environment for employees

Problem-Solving and Responsiveness:

  • Responding to an internal ticketing system within Service Level Agreements, with clear answers and excellent customer service
  • Addressing facility or workplace issues promptly (elevator down, restroom flood, refrigerator not cooling, etc.), including engaging the right vendor
  • Conducting minor repairs and maintenance tasks, and coordinating vendors for more complex repairs
  • Providing emergency response support in partnership with Security, and helping us stay compliant with local codes

    • Program Ownership: HVAC and Moves:

  • Owning the HVAC program for our San Francisco offices, including larger HVAC projects, preventive maintenance, and mechanical vendor relationships
  • Owning office moves, restacks and reconfigurations, from seat plan through move day
  • Partnering with site coordinators, who handle routine comfort requests and floor-level needs

    • Organizational Skills and Adaptability:

  • Managing multiple competing priorities, with discernment on prioritization
  • Setting up furniture configurations for onsite meetings and events
  • Performing workstation setups, including monitors, monitor arms and other ergonomic equipment
  • Helping maintain our Standard Operating Procedures
  • Developing and preserving office culture and norms
  • Partnering closely with People Operations, Security and vendors

    • You might be a good fit if you:

    • Have 4+ years of experience in facilities coordination and building operations
    • Have working knowledge of facilities-related systems like HVAC, elevators, plumbing and lighting, and can supervise maintenance, repairs and services
    • Have coordinated office moves or reconfigurations
    • Have a service-minded, solution-based approach, and are excited to take on essential behind-the-scenes work
    • Enjoy rolling up your sleeves. No task is too big or too small
    • Have excellent organizational and communication skills, and can multitask
    • Can lift up to 50 pounds
    • Strong candidates may also:
    • Have managed HVAC projects or a preventive maintenance program
    • Have run moves or restacks in a multi-building or high-growth environment
    • Have prior experience with vendor management, food and beverage service, and hospitality
    • Be interested in artificial intelligence and care that it is developed safely and beneficially

    Contract, 6+ Months On-Site, SF Bay Area $80/hour

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