Office Manager & Accounting Lighting Sales Agency

Job Description:We are looking for a detail-oriented Office Manager & Accounting professional to own our day-to-day business operations. You'll split your time between the money side collections follow-up, payment application, monthly close support, working directly with ownership and our CPA firm and the office side: samples, vendors, supplies, and the events that keep our team connected. Our automated finance pipelines handle the categorizing, matching, and report generation; we need your judgment and follow-through to keep things buttoned up tight.Key Responsibilities:Accounting & CommissionsWork the commissions receivable queue: send manufacturer commission statements, follow up on overdue payments, request remittance detail, and log resolutionsApply manufacturer payments against invoices in our sales system (OASIS) and keep records closed out accuratelySupport the month-end close: reconciliation checklists, exception review, and flagging anything that doesn't tieKeep receipt and expense compliance on track across our corporate card programAssist ownership and our CPA firm with year-end tax package items, 1099s, and document collectionOffice & AdministrationOwn the product sample library: check-in/check-out, tracking, returns to manufacturers, and keeping the showroom presentableManage office vendors repairs, maintenance, cleaning, and service contracts from scheduling through invoiceKeep the office stocked: kitchen, snacks, supplies, and the small things that keep a team happyHelp plan and execute company events, trainings, and manufacturer visitsQualifications:3+ years in office management, bookkeeping, or administrative operations roles wearing more than one hatComfortable with numbers: payment application, reconciliations, and reading an aging report without flinchingPolitely relentless you follow up until it's resolved, and people still like getting your emailsOrganized to a fault: inventory, calendars, vendor files, and follow-throughProficiency in Excel and QuickBooks (or similar); comfort working alongside automated/AI-assisted toolsHybrid Work EnvironmentHigh school diploma or equivalent required; Associate's or Bachelor's degree preferred
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