Personal Assistant

PRIMARY RESPONSIBILITIES:       Serve as a strategic partner to the CEO by proactively managing priorities, communications, and daily workflow to maximize efficiency and productivity       Manage and prioritize high-volume email inbox, drafting responses and ensuring timely follow-up on critical communications       Coordinate and optimize executive calendar, including scheduling meetings, calls, travel, and personal commitments       Act as the primary point of contact and liaison between the CEO and internal/external stakeholders       Oversee accounts payable/receivable processes, invoice tracking, and timely payment execution       Implement and maintain organized digital and physical filing systems       Provide daily and end-of-day executive briefings summarizing key updates and action items       Perform personal and professional errands to support executive productivity       Identify opportunities to reduce expenses and improve operational efficiencyGENERAL RESPONSIBILITIES:       Prepare, format, and edit correspondence, reports, and presentations       Conduct research and compile data to support decision-making       Manage travel logistics and itineraries       Track projects, deadlines, and deliverables across entities       Prepare weekly expense reports and maintain records       Represent the executive in meetings when needed       Maintain confidentiality of sensitive information       Coordinate special projects and initiatives       Maintain oversight with corporate office functions       Build relationships with vendors and teams       Document meeting notes and follow-ups       Continuously improve workflows and systems       Support database management and backups       Participate in professional development       Contribute to overall team success       Manage errands and ad hoc tasks
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