ASSIST BUREAU CHIEF BUSINESS OPERATIONS - Central Office (Tallahassee)

Assistant Bureau Chief of Business Operations

This open competitive advertisement is for a Select Exempt position located in Tallahassee, Florida, in Facilities Management, Bureau of Business Operations. The mission of Facilities Management and Building Construction at the Florida Department of Corrections is to provide a safe, secure, and efficient environment for staff, inmates, and visitors. This is achieved through the effective management, maintenance, and construction of correctional facilities, ensuring they meet all regulatory standards and support the department's overall mission of public safety and rehabilitation.

This position is not a telework position and is required to report to the FDC office in the area it serves.

Job Duties:

• This is a supervisory position responsible for the financial management of the Division of Facilities Management and Building Construction (FMBC) and serves as the Assistant Chief assisting the Chief of Business Operations in a wide range of administrative, financial, consultative, operating and reporting functions.
• The position is responsible for work involving the independent application of financial management concepts, principles, theories and technical skills in accordance with sound management principles and practices.
• The incumbent will serve as the liaison between the Division and other organizational units, managers and executives, and frequently interact with subordinates, managers and supervisors, to accomplish organizational unit goals and objectives regarding fiscal facility management and building construction.
• This position monitors the Division's budget and expenditures for statewide construction and maintenance activities and projects.
• In addition, the incumbent assumes the responsibilities of the Chief of Business Operations in his/her absence including resolving issues requiring the delegated authority of the Chief.
• Oversees and maintains databases for Division maintenance and construction projects, ensuring accurate status tracking, allocation history, and monthly updates.
• Leads data gathering, analysis, and organization for electronic files, applying research techniques and preparing reports and spreadsheets.
• Manages tracking and reconciliation of discretionary repair expenditures, monitors financial activities, and trains staff on proper procedures.
• Prepares Fixed Capital Outlay (FCO) budget requests and operational plans, organizes and distributes data, and manages project closeouts.
• Oversees creation and updating of project budget spreadsheets, monitors General Revenue budgets, and manages field office consultant positions.

Benefits:

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan) Investment Plan (401(K)-Type Retirement Plan) Deferred Retirement Option Program (Drop) Deferred Compensation.

Requirements:

• Six (6) years of experience in accounting, finance, budget, public administration or communications. A degree may substitute on year-by-year basis, up to 4 years.
• State of Florida Financial Programs Experience
• Florida Certified Contract Manager (FCCM)

Preferred Qualifications:

• Experience in construction and/or maintenance cost accounting.
• Experience in preparing financial management reports and reconciliation of accounts.
• Florida Certified Contract Negotiator (FCCN)

Additional Information:

• Background Screening Requirement: The Florida Department of Corrections requires all job applicants and volunteers to pass a Level 2 background check as per Chapter 435, Florida Statutes. This check must be completed before they can start working or volunteering.
• Employment Eligibility: The Florida Department of Corrections (FDC) only hires U.S. citizens and those authorized to work in the U.S. FDC uses E-Verify to confirm an employee's eligibility to work after completing the I-9 form.