Biorepository Research Coordinator

Biorepository Research Coordinator

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The Department of Urology at Yale School of Medicine seeks a highly organized Biorepository Research Coordinator to establish and maintain a prospective research repository for patients with genitourinary cancers and benign urologic conditions. This position serves as the operational and administrative hub of the Genitourinary Research Specimen and Data Repository, coordinating patient enrollment, specimen tracking, and longitudinal data management across clinical and research workflows.

Primary Responsibilities:

• Identify eligible patients for research enrollment across clinic and surgical settings.
• Maintain updated clinical tracking spreadsheets with patient information and enrollment status.
• Serve as liaison between clinical providers and the research repository.
• Ensure accurate documentation of patient consent and research enrollment status in clinical records.

• Coordinate research specimen collection (blood, urine, tissue) through institutional research draw ordering systems.
• Generate and maintain research identification codes linked to de-identified patient data.
• Develop and manage master metadata spreadsheet capturing specimen types, collection dates, storage locations, and basic clinical information.
• Track repeat and longitudinal samples to maintain coherent patient records across time.
• Ensure proper specimen labeling, documentation, and chain of custody with biorepository staff.

• Create and maintain de-identified research databases linked by research ID.
• Perform data entry, validation, and quality checks for clinical variables.
• Extract and organize clinical information for project-specific research studies.
• Manage confidentiality protocols and ensure HIPAA compliance in all data handling.

• Maintain secure key file (MRN-to-Research-ID mapping) with PI oversight.
• Coordinate with Epic analysts and institutional systems to implement automated enrollment workflows.
• Generate weekly and monthly reports on repository enrollment, specimen collection, and storage status.
• Provide administrative support for biorepository-related meetings, audits, and regulatory documentation.

Required Skills and Abilities:

1. Demonstrated experience in managing complex, longitudinal datasets and confidential patient information.

2. Demonstrated experience with spreadsheet software (Excel, REDCaP) and data entry.

3. Strong organizational skills with meticulous attention to detail.

4. Demonstrated strong verbal and written communication skills, particularly with coordination across clinical and research teams.

5. Ability to maintain strict confidentiality and HIPAA compliance.

Preferred Skills and Abilities:

1. Bachelor's degree in life sciences, biology, health sciences or related field.

2. Familiarity with Epic electronic health records system.

3. Proven experience with interacting or enrolling patients/study participants.