FACILITIES MANAGER

COMMUNITY PRESBYTERIAN CHURCH

Position Title: Facilities Manager

Date Written: November 3, 2026

Immediate Supervisor: Pastor, Head of Staff

Chairperson, Property and Grounds Committee

POSITION SUMMARY

The ideal candidate is a self-motivated, resourceful, and dependable individual who takes ownership of the facilities and works independently (except as noted) to fulfill the duties and responsibilities described herein. This person should provide the essential maintenance services for the church buildings and grounds and serve as a watchperson of the condition of said buildings and grounds. This person is accountable to the Pastor Head of Staff and reports to the Chairperson of the Property and Grounds Committee. This is a full time position during the work week with callouts as needed 24 x 7.

RESPONSIBILITIES

- Coordinate work hours with the Head of Staff, including planned vacation days at least one month in advance to allow for responsibilities to be delegated to others

- Perform setup of church areas for events during the week as requested by staff and coordinated with the Head of Staff and ensure setup of the Sanctuary and Fellowship Hall for Sunday Worship.

- Keep buildings clean and well maintained on the outside and assist where needed with inside cleaning and maintenance.

- Develop and maintain the following lists and schedules in coordination with the Property and Grounds Committee:

1. Week to week setups for church events (Schedule A)

2. Weekly, monthly, quarterly and annual system inspections (Schedule B)

3. One time tasks or projects requested by session, staff, or church members - with suggested priorities to be approved by the P&G committee (Schedule C)

-Prepare and deliver monthly reports of facility management activities and schedules to the P&G Committee at least three days in advance of planned committee meetings, as follows:

1. Itemized P&G expenditures (obtained from the Finance Manager) in the month prior to the P&G meeting

2. Month and YTD P&G spending vs. budget

Callouts experienced in the month prior to the P&G meeting

3. Schedule A activities in the month ahead

4. Schedule B activities in the next three months

5. Schedule C activities, as follows:

a. Tasks or projects added since the last P&G meeting

b .Tasks or projects closed since the last P&G meeting

c. Tasks or projects underway with a schedule for completion

d. Tasks or projects proposed to start in the month ahead

- Perform minor repairs to electrical system, plumbing, touch up painting and immediate temporary repairs in an emergency and monitor operation of church irrigation system and contact maintenance firm when needed, including the following:

1. Obtain estimates for service, repair or replacement activities as needed

2. For estimates exceeding $1K, obtain approval to proceed by the P&G Committee chair or designee, with cc: to the Head of Staff and the Financial Manager

3. For invoices exceeding $1K, forward to the P&G Committee chair or designee for approval to pay, with cc: to the Head of Staff and the Financial Manager

- Be responsible for the maintenance of the church grounds, oversee the landscape contract, oversee regular gutter and downspout cleaning, pick up trash and yard debris, keep driveways, parking lots, and walkways clean and accessible. Blow off sidewalks, steps, and entranceways as needed.

- Perform regular check of HVAC systems to ensure proper operation and check oil levels of furnace and boiler and order oil as needed. Perform regular check of fuel levels on church vehicles and fill as needed.

- Replace all filters on HVAC semiannually and oil all fans and motors. Contact maintenance firms to have boilers serviced and HVAC repairs made as needed.

- Maintain records of vendor contracts, service agreements, and completed repairs

- Check interior and exterior lights and replace bulbs as needed. Reset electrical timer for exterior lighting.

- Maintain inventory of supplies sufficient to make repairs or replacements.

- Ensure that the following routine maintenance is performed by the appropriate service personnel or contracted maintenance firms:

1. Service kitchen hood and fire extinguishers

2. Tour church with Fire Inspector annually

3. Service and inspection of fire extinguishers and fire detection and suppression systems

4. Service and inspection of boilers

5. Service and inspection of security systems

- Be on call including weekends and holidays to respond to any 24-hour emergency service as needed, including fire and security alarm system activation.

- Monitor church fire and security alarm system and notify maintenance firm if any maintenance or repairs are needed. Check all thermostats on a regular basis and reset as needed. Reset electrical timers in the boiler room for heating and air conditioning.

- Clean outside stairwells and ensure drains are open.

- Be responsible for snow removal; spread ice melt, as needed.

- Pick-up and deliver items and run general errands as requested.

- Perform other miscellaneous duties as necessary or requested.

- Support annual budget preparation in coordination with the P&G committee

REQUIRED CAPABILITIES & QUALIFICATIONS

The Facility Manager must have the following capabilities:

- Use communication by means of written and spoken word to clearly express or exchange ideas

- Considerable experience in one or more of the trades common to building maintenance

- Read and write reports using word processing and spreadsheet software

- Ability to work with ladders and heights over 8 in a safe manner

- Walk, lift, reach, stoop, stand, grasp, balance, climb, kneel and crouch

- Work in various inside and outside environments being subjected to weather changes, noise, vibrations, job hazards and atmospheric conditions

- Use visual acuity required for depth perception and color perception

- Visually inspect small defects and/or small parts

- Use a variety of measuring devices

- Assemble or fabricate parts at or within arms length

- Operate machines, motor vehicles, hand tools and job specific equipment and tools

- Determine the accuracy and thoroughness of work

- Observe general surroundings and activities

- Hear sufficiently to accurately perceive information at normally spoken word levels

POSITION DISCLAIMER

This Position Description should not be construed to imply that these requirements are the only duties, responsibilities, and qualifications for this position. Incumbents may be required to follow additional related instructions, acquire related job skills, and perform other related work as required and approved by the Personnel Committee, as sanctioned by the Chairperson of the activity, the Head of Staff, and the Session (if necessary).

Community Presbyterian Church of Pinehurst is an equal opportunity employer and committed to a drug free workplace.